About The Role:
We are seeking a highly organised and detail-oriented : Assistant HR and Administrative Manager to oversee and streamline our administrative and financial operations. In this role, you will be responsible for managing day-to-day office functions, supporting financial processes, and ensuring smooth coordination between internal teams and external stakeholders. You will play a key role in shaping policies, maintaining compliance, and supporting the employee lifecycle.
Key Responsibilities:
- Maintain and update accurate day-to-day management of employee records and HR databases (e.g., personnel files, employee movements, leave records).
- Support the full employee lifecycle, including onboarding (pre-employment requirements, orientation) and off boarding (clearance, final pay coordination).
- Assist in payroll preparation by providing relevant data – such as absences, bonuses, and leave balances and CPF and SDL submissions.
- Control petty cash, staff claims including monitoring expenses and preparing GST schedule.
- Oversee the daily operations of the Philippines office, providing support and coordination to the on-site Administrator on matters related to payroll, recruitment, and office administration.
- Provide full-spectrum administrative support, including procurement of office supplies and work closely with Company Secretary.
- Organise and maintain an efficient filing system for correspondence and other records with accuracy and confidentiality.
- Formulate, review, and implement administrative policies, practices, and procedures to improve operational efficiency.
- Liaise with government departments, regulators such as Ministry of Manpower or Gambling Regulatory Authority, and insurance brokers on behalf of the company.
- Oversee new joiner induction and orientation processes.
- Schedule and coordinate meetings, appointments, travel arrangements, and company events.
- Handle ad-hoc tasks and special projects as assigned by management
Qualifications:
- Bachelor’s degree in Business Administration, Accounting, or a related field.
- Minimum of 5 years of experience in administration, finance support, or office management.
- Experience with financial processes such as A/P, A/R, petty cash, and fixed assets is preferred.
- Familiarity with statutory submissions and audit support is an advantage.
- Excellent organisational and multitasking abilities with strong attention to detail.
- Proficient in Microsoft Office (Excel, Word, Outlook) and familiarity with accounting or HR software.
- Strong written and verbal communication skills.
- Ability to liaise professionally with government agencies, vendors, and internal stakeholders.
- Proactive problem-solving skills and ability to work independently.
- High level of integrity and ability to handle confidential information.
- Work closely with regional leadership and contribute to policy development.
- Adaptability to handle ad-hoc tasks and shifting priorities.
- Singaporeans or PRs only due to work pass limitations.
How to Apply:
Interested parties please forward your CV with expected salary to hr-asia@tcsjohnhuxley.com.
